Attendance

Register your terminals under Biometric Devices — name, IP address, port and device type, with ZKTeco, Suprema, eSSL and Hikvision among the recognised types — and have each device push its logs to the Client API; for ZK-protocol devices you can also trigger a sync from the platform itself. A push is a simple call carrying the device IP and a list of punches, each just a biometric ID and a timestamp, authenticated by a Company Token you can view, copy and regenerate at any time. Punches map to employees by Punch Code.

The service then groups each employee's punches into an attendance day — first in, last out — honouring each shift's Sign In End Time Limit as the day boundary, so an overnight shift's midnight punches land on the correct date. The Daily Records view shows the result per employee and date: check-in, check-out, computed hours, a late flag and a present, late, absent or on-leave status.

The Shift Plan holds every working pattern as a named shift with a code, start and end times, minimum and maximum start, grace minutes, break windows and explicit sign-in and sign-out time limits — including shifts that start the previous day or end the next one. Each shift also carries its own attendance-flag grid: define the windows in which a punch counts as Late, Early, Short Day, HalfDay or Absent, with the hours computed for you.

Shifts are activated and deactivated rather than lost, and every list in the module — requests, amendments, rosters — reads from the same set, so a renamed shift is renamed everywhere.

The Schedule builder lays a month out week by week; pick the shift each day should run, save the roster under a name, and apply it to selected employees — the module reports exactly how many day-assignments were written across how many people. For simpler changes, Amend Employee Shift lists staff with filters, lets you tick rows and apply the same shift to all of them, reset individuals to their default, or import assignments from a spreadsheet.

Employees who want a different pattern raise a Shift Request naming their current and desired shift, or a Shift Transfer for a date range as a working day or half day — both routed through the approval chain before anything changes.

A forgotten punch becomes an Attendance Request: in and out dates and times to the quarter hour, an attendance type, a reason type from your configured list and a written reason. HR can raise the same request on an employee's behalf, or sweep a whole team through the Irregular Attendance grid — filter, tick, fill the times and submit in one pass.

For direct fixes, Amend Attendance generates an editable day-by-day grid for an employee and date range: set a check-in, check-out and status once and apply it to every selected day, adjust individual rows, then save. Re-uploading the same Excel file is safe — existing records are updated, not duplicated — and a check-out earlier than the check-in is understood as the next calendar day. Attendance Repost re-processes the ledger by employee, department or date range, and the dialog lists each repost run in the current session.

An Exemption Request asks for a specific attendance flag — Late In, Early Out, Short Time, Absent, Missing In Punch or Missing Out Punch — to be excused for a date, with a reason. Exemption reason types are yours to define, and each type records a minimum-working-hours preference as part of its configuration.

Remote Work Requests carry the date, intended in and out times and a reason; once approved, the times are written into the attendance ledger like any other day. WorkSheets record what was actually done — a title, date and description per entry — and follow the same submit-and-approve path.

Attendance Penalty Rules encode your discipline policy: pick a flag, how many occurrences trigger the rule, how many are exempted first, whether it fires once or on every occurrence, and the effect quantity in quarter, half or full days — enforced by gender and employment status, with an employee group recorded on the rule for reference. The Penalty Report applies the rules to any date range, shows lates, absents and penalty days per employee, and can deduct the result from leave balances in one confirmed action.

Weekly Off Days marks the non-working days of your week — Saturday and Sunday by default — so those dates carry no late, early, short-day or absent deduction. When a payslip month is done, Attendance Close summarises days, presents, absents and leaves per employee, lets you close the period for selected people through its own approval trail, and downloads the summary as a spreadsheet.