Every HR letter, on brand and on record
Write offer, experience, warning, appreciation and confirmation letters from your own templates, approve them before they're issued, and keep them with each employee's documents in one secure place.
- Your own templates
- Approval before issue
- Kept on the record
Why it matters
Letters that look right, and are never lost
Offer, experience, warning and confirmation letters from your own templates, kept with every employee's documents. Each letter is approved before it's issued, numbered and printed on your letterhead, and always one click away.
Written once, reused always
Templates for every letter type keep wording consistent across the company.
Checked before it's sent
Turn on approval before issue, so no letter goes out without a second look.
Filed with the person
Letters and documents live with the employee's record, ready when anyone needs them.
01Templates
A template for every letter you send
Build a library of templates for offer, experience, warning, appreciation, confirmation and any other letter type you use. Keep templates active or retire them as your wording changes.
- Offer, experience, warning, appreciation and confirmation letters
- Your own letter types, kept as a list
- Active and inactive templates
- Consistent wording across every team
Active
3 items
Experience certificate
Experience
Confirmation after probation
Confirmation
First written warning
Warning
02Issue with control
Numbered, approved and on your letterhead
Create a letter for an employee, keep it as a draft until it's ready, and issue it. Auto-number every letter, require approval before issue, and show your letterhead.
- Draft and issued statuses
- Automatic letter numbering
- Approval before issue
- Your letterhead on every letter
03Employee documents
Every document, filed with the person
Upload and keep each employee's documents, from IDs to contracts and certificates, against your own list of document types. Download them securely whenever they're needed.
- Upload, edit, download and delete per employee
- Your own catalogue of document types
- Downloads checked against who's allowed to see them
- Everything kept with the employee record
Create your first letter template.
Free for 24 hours
How it works
From setup to done, step by step
Set it up once with our team. After that, it runs every day on its own.
- 1
Build your templates
Write a template for each letter type you send.
- 2
Create the letter
Pick the employee and template, and keep it as a draft.
- 3
Approve and issue
Approve it if your policy needs it, then issue it, numbered and on letterhead.
- 4
Keep it on record
Letters and documents stay with the employee's record.
Nexa AI
Ask Nexa to draft the letter
Nexa can find the right employee and template and prepare the letter for you to review before anything is issued.
See how the Nexa agent works“Prepare a confirmation letter for Chloe Martin.”
Draft confirmation letter prepared for Chloe Martin from the "Confirmation after probation" template. Review and issue when ready.
“Which letters are still in draft?”
3 letters are in draft: confirmations for Chloe Martin and Leo Martins, and one appreciation letter.
“Show me Omar Haddad's documents.”
Omar Haddad has 4 documents on file: passport, visa, contract and degree certificate.
Everything included
Every detail of letters & documents, covered
- Template library
- A template for every letter type.
- Six letter types
- Offer, experience, warning, appreciation, confirmation and other.
- Auto-numbering
- Every letter gets its own number.
- Approval before issue
- A second look before anything goes out.
- Letterhead
- Your branding on every letter.
- Draft and issued
- Clear status for every letter.
- Document uploads
- IDs, contracts and certificates per employee.
- Document types
- Your own catalogue for the whole organisation.
- Secure downloads
- Checked against who's allowed to see them.
One platform
Letters & documents isn't all Nexa People does
One record for every employee, kept accurate by approved changes and shared by every module.
One board for every new hire's tasks and documents, so nobody starts without a laptop, a login or a contract.
Exits, clearance and an itemised final settlement worked out from live pay, leave and loan data.
Start free today
Send every HR letter on brand, on time
Templates for every letter, approval before issue, numbering and letterhead, with everything filed on the employee's record. Start free today.
- 01Your own templates
- 02Approval before issue
- 03Filed on the record
Offer, experience, warning, appreciation and confirmation letters, plus any other type you add to your list.
Yes. Build your own templates for each letter type, and keep them active or inactive as your wording changes.
Yes. Turn on approval before issue, and switch on automatic numbering and your letterhead.
With the employee's record. Letters are listed per employee, and documents such as IDs, contracts and certificates are uploaded and downloaded securely.