HR and payroll software for warehouses, depots and drivers

Logistics HR has two very different workforces to look after. In the warehouse, pickers, packers and forklift operators work fixed shifts that often run through the night. On the road, drivers and couriers start at the depot, spend the day out of sight and sometimes stay away overnight. Both groups need accurate attendance and correct pay, and both are hard to see from an office. Nexa People records both in one daily attendance record, with the same rules for lateness, overtime and absence wherever someone works.

Night work is where spreadsheets usually break. A shift that starts at 22:00 and ends at 06:00 belongs to one working day, but a simple clock-in report splits it in two. Nexa People counts overnight shifts as a single working day and judges each one against its own grace minutes, breaks and rules. Rosters for a whole depot can be assigned for the month in one go or uploaded from a spreadsheet, and swing-shift workers can request a shift transfer that goes through approval before the roster changes.

Drivers can't punch a terminal on the warehouse wall when they're two hours away. The Nexa People mobile app lets them check in and out, with the checks you choose for each person: a geo-fence around the depot, a selfie, an approved network or a registered device. Location is checked only at the moment of the punch. Rural routes and loading bays often have no signal, so punches made offline are stored on the phone and sent when it reconnects, rather than lost.

Road work brings costs that need a paper trail. In Nexa People, trips can be requested with destination, purpose, dates and estimated cost, and approved before the driver leaves. Travel advances and per-diem rules apply where your policy allows. Tolls, parking, meals and overnight stays are claimed against your own categories, each with a per-claim limit and a receipt rule, and approved reimbursements can be paid on the next payslip, so drivers aren't waiting for a separate transfer.

Operations and finance need to see each depot without waiting for HR. Nexa People has 100 live reports across HR, attendance, leave and payroll, filtered by station, department, shift and cost centre, and a dashboard with a live in-and-out feed. Payroll journals can be mapped to your GL accounts and cost centres and sent to SAP, and any report can be emailed as a CSV on a schedule. The Nexa AI agent answers questions such as who was late on the night shift, and asks before it changes anything.